Weekly ops report from 11 hours to 40 minutes
Shipment, fleet and invoice data pulled into one weekly summary that an analyst checks before it goes out.
40 min
weekly report prep
11 h
→
40 min
Mon 8:00
report in inboxes
Wed
→
Mon 8:00
4
systems merged into one view
—
→
4
Illustrative case study for a fictional client. Figures show how this layout presents results; they are not real outcomes. Results vary.
The problem
Corvane Freight’s operations manager spent most of Monday pulling numbers from the transport management system, the fleet tracker and the invoicing tool into one weekly report. It usually went out on Wednesday.
What we built
A scheduled workflow now pulls the numbers every Monday at 6:00, writes a plain-language summary of what changed and flags anything unusual. An analyst checks and edits it before it’s sent at 8:00.
The workflow
Hover or focus a step. The amber step is where a person signs off.
Corvane Freight · workflow (illustrative)
- The workflow starts every Monday morning.
- Numbers are pulled from three systems and summarized in plain language.
- Any metric that moved more than 10% is flagged.
- An analyst reviews the summary and the flags, edits and approves.
- The report goes to managers and the sheet is archived.
01
Before
Eleven hours of copying every week
Report out on Wednesday, already stale
Anomalies spotted by chance
02
After
Numbers pulled and checked automatically
Report in inboxes at 8:00 on Monday
Anomalies over 10% flagged for the analyst
Trend after launch
Hours spent on the weekly report (illustrative)
Stack (named as text only)
Transport management system API, fleet telematics export, Xero, Google Sheets, n8n, a hosted LLM for the written summary
"The report used to eat my Monday. Now I spend forty minutes checking it instead of eleven hours building it."
Marcus Lindahl
·
Operations Manager, Corvane Freight
· demo testimonial
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